Oulton Park Trackdays

Car Trackday Regulations

Acknowledgement of Risk

Motorsport is dangerous and can involve injury or death. Despite MotorSport Vision (MSV) taking all reasonable precautions, accidents can happen. By attending a track day, you acknowledge this and confirm that you are aware of the nature of the activity and attend at the venue at your own risk.

MSV may refuse access to, and eject from, its venues any persons who are acting against the interests of safety and/or whose behaviour is likely to cause damage, nuisance or injury. MSV may also have to conduct security searches at the venues to ensure the safety of customers and other persons at the relevant event.

Neither MSV nor any other members of the MSV group of companies or their representatives are responsible for any loss, damage or injury to persons or property caused or sustained by you as result of attendance at any track day, save for liability for death or personal injury arising from MSV’s negligence or for fraudulent misrepresentation.

Vehicle Requirements

The vehicle you intend to use must conform to MOT minimum standards for road use (in the case of road cars), or MSA current safety and silencing regulations. It must be in good condition both mechanically and bodily and suitable for its intended use on the track. It is your duty to ensure that the vehicle remains in this condition for the duration of the activity, in the interests of your safety and the safety of others at the circuit.

Accident Damage and Insurance

MSV do not require you to have insurance cover in place on its track days. However, whilst track day accidents are rare, by using your car on track you do so at your own risk. Although MSV has public liability insurance cover, it is entirely your choice as to whether you procure insurance to cover damage to your vehicle. It is unlikely that your normal car insurance policy will cover you for a track day, but you should check with your insurer. If you explain that the track day is non-competitive, they may extend your cover for an additional charge. Alternatively there are specialist insurance companies who provide track day insurance. Please call our sales helpline on 0870 850 5014 for contact details of these companies.

Noise Restrictions

The regulations relating to noise levels are required as a result of environmental and/or planning reasons relevant to MSV venues and so there is no room for discretionary relaxation. They are reasonable restrictions which ensure activities at the MSV venues create the minimum amount of disturbance to our neighbours. Although these requirements can seem restrictive, we operate our retail driving activities, using single seater racing cars and sportscars, in full compliance with these limits. These measures are required to ensure that the majority of track day customers who do not attempt to flaunt the noise limits are able to continue to enjoy their track days without the relevant event or future events having to be restricted due to the acts of others.

Static Tests

All vehicles participating in track days at Oulton Park must conform to the noise limit, on a static test, of 105 dB(A).

Noise checks to establish adherence to the relevant limit will be conducted in accordance with current measuring methods as defined by the MSA. Essentially this means that the noise test shall be measured from a position 0.5m behind the exhaust at a 45 degree angle, with the engine running at ¾ maximum revs.

In cases where the vehicle has two separated exhausts the measurement will be taken as above from the median point between the two.

If MSV is of the opinion that any vehicle does not comply with the applicable noise restrictions, the relevant vehicle will be prevented from participating in the remainder of the event unless and until the noise emissions are addressed to bring them within the applicable limit.

Drive-by Monitoring

Whilst MSV do not currently impose a drive-by limit at Oulton Park, in the interests of ensuring that the spirit of the noise level limits is respected, MSV do monitor drive-by levels using noise meters located around the circuit.

If the results of the drive-by monitoring show that a particular vehicle is generating drive-by sound levels appreciably higher than vehicles with comparable static test results, then MSV staff will notify the participant, and the relevant vehicle shall not be permitted to take further part in the event until the participant has addressed the noise levels generated by their vehicle to bring them within acceptable sound levels.

Further participation in the track day may be precluded if acceptable drive-by limits cannot be achieved at the first drive-by test following the addition of extra silencing.

No race engines may be run before 0900hrs or after 1730hrs.

Driver Requirements

All drivers must hold a fully unrestricted (not provisional) valid driving licence issued by the DVLA (or the equivalent foreign licensing authority in the driver’s country of residence) with the appropriate category clearly indicated.

Drivers under the age of 17 who do not hold a full current driving licence as required above shall be permitted to participate provided that: (a) such driver’s parent or legal guardian has signed and completed the relevant section of the Registration Form; and (b) such driver (and Instructor if under 16) has, prior to the date of the event, provided written proof of their competence to take part in track day sessions, to the Circuit Manager’s satisfaction; and (c) in the case of drivers under the age of 16, such driver holds a Junior Championship MSA licence appropriate to the vehicle he/she intends to use (as at May 2006 these are restricted to T-Cars, SAXMAX and Junior Ginettas) and only participates in any On-Circuit Activity accompanied by an ARDS Approved instructor; and (d) in the case of drivers aged 16, such driver holds an MSA licence appropriate to the vehicle he/she intends to use.

Access to the venue

Access to the venue will be from 0730 until 1800hrs.

For evening hire, access times will vary. This will be dependant upon the type of day you are attending. Please contact our sales representatives for information. In any event the venue will close at 21.00hrs.

Registration

On arrival, please make sure you sign an MSV Registration Form, that you have signed on with an MSV organiser and that you have been issued with an MSV circuit wristband. You must produce your valid UK driving licence (photo card or old paper licence) or its overseas equivalent, at the time of registration. Please note that photocopies cannot be accepted.

Briefing

A full safety briefing will take place prior to any track activity. Please ensure you attend this briefing. Should you arrive too late, please report to an MSV organiser or the Control Tower Supervisor, who will be based in the Control Tower, where arrangements will be made for you to be individually briefed.

Passengers

Only one passenger may be carried in the vehicle at any one time. All fitted safety devices must be able to perform within their manufacturers guidelines i.e. weight and height of passenger must not interfere or prevent such safe operation within the manufacturers design parameters. Passengers under the age of 18 must have the appropriate section of the Registration Form signed by their parent or legal guardian. In any case the minimum age for passengers is 14 yrs.

Safety Requirements

• All participants must wear crash helmets of a recognised manufacture and complying with the current Safety Requirements of the BSI 6658-85A or BSI 6658 –85A/FR, or MSA/ACU/FIM/FIA standards. All helmets must be correctly fitted.
• Seat belts or harnesses must be worn at all times on the venue.
• Arms and legs must be covered whilst on Circuit.
• Participants must not act or drive recklessly, dangerously or in an intimidating fashion, whether on track or otherwise. If in MSV’s opinion you are acting dangerously, recklessly or in an intimidating fashion you may be removed from further participation in the track day and/or ejected from the venue, at MSVs discretion.
• If you have any problems with any other drivers on the day, please report to an MSV organiser or the Control Tower Supervisor.
• No participant shall consume or be under the influence of alcohol at any time during the track day.
• No participant shall be under the influence of drugs or medication (prescribed or otherwise) or have any pre-existing medical condition that will adversely affect his or her performance during the track day.
• No pregnant drivers will be permitted to participate, whether as a driver or passenger, in any track day.
• No timekeeping or pacemaking of any sort is allowed on the track day.
• Drivers of open top and single-seater cars must at all times whilst on-circuit, wear gloves and a full-face crash helmet which complies with the current BSI, MSA/FIA standards.
• Open top cars will only be permitted when fitted with a full MSA/FIA approved roll safety device, or other road homologated roll over safety device. Road homologated vehicles which do not have the above by virtue of their manufactured date, but which are still in standard road homologated specification are also permitted.
• Participants must listen to all briefings and safety instructions throughout the track day, including flags, signals or warnings from marshals or any other representative of MSV. The decisions of MSV are final.
  

Venue Notes

• Speed limit on all service roads at the venue is 10mph.
• Anyone reported driving recklessly or dangerously will be escorted from the venue.
• No paddock bikes or other forms of un-licensed motorised transport are to be used on the venue at any time.
• The restaurant opening hours: 7.30am - 5.00pm.
  7.30 - 11.30am Breakfast
  11.30 - 2.30pm Hot Lunch
  2.30 - 5.00pm Hot and cold drinks and light refreshments.
• No animals may be brought onto the premises, except for registered guide dogs.
• Unless accompanied by an adult at all times, no persons under the age of 16 are allowed in any operational areas.
• Unless participating, no persons under the age of 16 are allowed in any of the controlled track areas, and in any case, no person under the age of 14 is allowed to participate.

On Track

On track we use certain flags to signal to all drivers. When you are on your sighting laps on track please familiarise yourself with the position of the marshal posts. The following are the types of flags you will see:

	Waved Yellow	Danger ahead, possibility of an incident or hazard, reduce your speed by 50% (check mirrors first) and no overtaking.
	Red	Incident has occurred and the session has been stopped. Please instantly reduce speed by 50% (check mirrors first), pull over to the right to allow recovery vehicles to pass and return to the pit lane. NO OVERTAKING
	Blue	The vehicle behind is trying to overtake - please drive on the right hand side of the Circuit
	Yellow & Red Striped	There is a spillage on track or change in the track surface or condition, i.e. oil, mud, debris, etc. Reduce speed and take caution.
	Black	There is a possible problem with your vehicle, i.e. damaged bodywork, losing fluid, etc. It could also mean that we need to discuss an aspect of your driving. Please return to the pits immediately and report to a marshal.
	Chequered	This signifies the end of the session, please reduce your speed and return to the pits at the end of your lap. No overtaking is allowed during this lap.

Track Notes

• On entering the Circuit please keep to the right hand side and do not move over until the Circuit behind you is clear.
• Use the first few laps to warm up your tyres and familiarise yourself with the location of the marshal posts, etc.
• Consider other drivers - Leave plenty of space when you overtake other cars.
• OVERTAKING is on the LEFT ONLY and on the straight sections as detailed in the drivers briefing, on the day.
• Use your mirrors regularly and if you see faster traffic behind you, move over to the right and let the other vehicle(s) pass on the left. It is good etiquette for the driver being overtaken to ‘lift off’ (do not brake) to assist the overtaking vehicle.
• TYRE NOISE AND DRIVING STANDARDS. Any driver generating excessive, unnecessary or constant tyre squeal or is deemed to be driving recklessly or in a manner considered by MSV to endanger themselves or other track users will be black flagged, removed from the track and given a warning that such driving is inappropriate. This includes prolonged deliberate oversteer, or “drifting”. If the driver continues to give cause for concern a second black flag will be given to once again remove that driver from the circuit and he/she will be denied further access to the track for the rest of the day. Deliberate and excessive power slides will be dealt with in exactly the same way.
• In case of an incident, leave your vehicle and move to a safe position behind the barriers. If you see an incident – do not stop – the circuit staff will deal with it.
• Anyone who ignores red flags or the direction of marshals will be asked to leave the Venue – the marshals are there for YOUR SAFETY.
• The medical car has a paramedic on board and will join the Circuit via the pit lane. Please be aware that the medical car has the right of way on

Pit Lane Notes

• If you are using a garage, please ensure you adhere to all the terms and conditions displayed therein.
• The fire lane at the rear of the garages must be kept clear at all times.
• Please note the pit lane is strictly one way as is the track. All traffic must travel in a clockwise direction. The pit lane speed limit is 30mph max.
• The pit lane must be kept clear between the yellow line and the pit wall to allow emergency vehicle access.
• Only people taking part in the current session are allowed in the pit lane.
• It is forbidden to sit on the pit wall.
• It is forbidden to re-fuel in the pit lane.
• It is forbidden to store fuel in the garages or in the pit lane.
• It is forbidden to smoke in pit lane or garages.
• Children under 16 who are not participating are not allowed in the pit lane or the garages
  

Photography and Production of Coverage

Other than taking still photographs for personal, non-commercial and non-promotional use, no drivers, passengers or their guests are permitted to produce or broadcast any audio, visual (still and/or moving) and/or audio-visual coverage of the venue or any activity at the venue in any media without obtaining MSV’s prior written consent.

MSV shall be entitled to charge a reasonable fee for the production of such coverage.

Where MSV provides its consent to the production of coverage (a) any and all on-board video equipment carried in or on vehicles must be safely and securely installed in accordance with any applicable governing body regulations; and (b) if the person making the request is a journalist, photographer and/or cameraman, such person must complete a media accreditation form supplied by MSV, accompanied by a letter or other written communication from the journalist’s, photographer’s or cameraman’s relevant publication or company.

Cancellations and Refunds

Cancellation by MSV

MSV may have to cancel a track day due to events beyond its control, for example adverse weather conditions. This will usually be in the interests of safety. Where a track day is cancelled in its entirety for such reasons, MSV will endeavour to notify ticket holders of the cancellation although MSV cannot guarantee that ticket holders will be informed of such cancellation before the date of the event. Where a track day is cancelled in its entirety for such reasons, MSV will endeavour to offer either (a) a place on an alternative, later track day (subject to availability) up to the face value of the existing booking or, (b) a full refund.

If MSV cancel a track day for reasons other than events beyond its control, a full refund will be offered.

In order to claim any refund, please apply in writing to MSV’s address set out below, stating clearly the track day to which the application relates. For accounting purposes any applications for refunds must be received within 28 days from the date of the cancelled track day.

Cancellation by you

If you are unable to attend the booked track day, please call our sales team as soon as possible. In these circumstances, then, provided MSV are notified no later than 14 days prior to the original booking date, MSV will endeavour to reschedule your booking or provide a credit towards a later track day (subject to availability) up to the face value of the existing booking.* Any credit held by MSV must be used within a three month period. For example, if you cancel your trackday on the 1st January, you must have booked an alternative date by the 1st April. Any credits not used within the 3 month period will be cancelled.

Any amendments to track day bookings must be requested in writing (which includes writing to our Track Day Sales team at the address below or emailing us at trackdays@motorsportvision.co.uk), stating clearly the track day to which the amendment relates.

Any cancellations or amendments to track day bookings requested by you will incur an administration fee of £20.

For the avoidance of doubt we do not give refunds.

*subject to administration charge.

Registered office:

MotorSport Vision Limited,
Brands Hatch Circuit,
Fawkham,
Longfield,
Kent,
DA3 8NG
United Kingdom.

VAT Number 824798388
Company Number 3446418.